SOUTHWEST SAGINAW NEIGHBORHOOD ASSOCIATION
BY-LAWS
ARTICLE I
NAME AND BOUNDRIES:
S.W.S.N.A. SOUTHWEST
SAGINAW NEIGHBORHOOD ASSOCIATION
BOUNDRIES: City Limit
at Superior & Gratiot South to Tittabawassee River, and Southside of
Gratiot and City Limit of Superior east to Saginaw River.
ARTICLE II
PURPOSE:
` To preserve and improve
our neighborhood in accordance with the Laws & Ordinances of the City Of
Saginaw and the State of Michigan in co-operation with the Saginaw Police,
Scenic, and our Community Police Officer.
ARTICLE
III
S.W.S.N.A. MEMBERSHIP
REQUIREMENTS:
A. MEMBER: Must be a business owner, property owner or
renter at least 18 years of age who reside in a home or apartment with-in the
S.W.S.N.A. boundaries.
B. VOTING MEMBER: (FOR
OFFICERS) shall be a member who has attended at least four (4) general
memberships meeting in the preceding twelve (12) months.
C.
Signing in his/her name at the general membership meetings to be counted for
voting purposes.
ARTICLE IV
OFFICERS:
The Executive Board
Committee shall consist of a President, Vice President, Recording Secretary,
Treasurer and Event coordinator.
THE TERMS AND DUTIES OF
OFFICERS:
Terms for all Executive
Board Committee seat are to be on an alternating system so you have some of the
Board members still in office for the changeover of new officers coming in. Any
board member can run after their term has been completed for as many times that
they desire.
1.
THE PRESIDENT: (2 YEAR TERM) “or until (the officers)
successor is elected.”
A.
Shall preside at all general
membership and Executive Committee meetings.
B.
Shall have the power to appoint
special committees as directed by the needs of S.W.S.N.A.
C.
Shall represent S.W.S.N.A. in all
extra-curricular events except when this is not possible. In such cases he or she may appoint another
member to represent him or her.
2.
VICE PRESIDENT: (2 YEAR TERM) “or until (the
officers) successor is elected.”
A.
Shall perform the duties of the
President when the President shall be absent.
3.
RECORDING SECRETARY:
(2 YEAR TERM) “or until
(the officers) successor is elected.”
A.
Shall take minutes at every general
membership meeting and be responsible for the care of said minutes.
B.
Shall handle all necessary
correspondence at the direction of the Executive Committee.
C.
Shall maintain custody of the
S.W.S.N.A. By-Laws.
4.
TREASURER: (2 YEAR TERM) “or until (the
officers) successor is elected.”
A.
Shall keep account of and be
responsible for the Treasury of S.W.S.N.A. during the terms of office.
B.
Shall have charge of any and all
monetary transactions of S.W.S.N.A.
C.
Shall sign all check drawn upon funds
of the S.W.S.N.A. Organization. All checks shall also require the signature
of either the President or Vice President, and must be approved by the
Executive Board Committee.
D.
Shall give financial report at the
general membership and Executive Committee meetings and prepare an annual
report of the finances of S.W.S.N.A. showing the receipts and disbursement
during the current year. The annual
report shall be submitted by the retiring Treasurer when his or her term is
completed to the Incoming Treasurer.
5. EVENT COORDINATOR: (2 YEAR TERM) “or until (the
officers) successor is elected.”
A.
Shall coordinate, schedule and plan for
upcoming special events.
ARTICLE V
NOMINATIONS AND ELECTION OF
OFFICERS:
A.
Final Nomination and election of
officers shall take place during a general membership meeting.
B.
Method Of Elections:
1.
Election shall be by secret ballot
with one vote per eligible member of those present at a general membership
meeting. (SEE ARTICLE III SECTION B) or if one (1) has been nominated for an
office, the chair simply declares the nominee elected (which is referred to as
an election by acclamation)
2.
A simple majority vote of those
eligible members present is required.
3.
An individual may hold only one (1)
elected position at a time and may not be on any other Executive Boards with-in
the S.W.S.N.A. boundaries.
C.
Nomination Committee:
1. PURPOSE:
A. the selection and nomination of
candidates to fill the elective officer of S.W.S.N.A.
2. DUTIES:
A.
Shall be formed at the January meeting to poll the members on their
desire to fill an elective post and /or nominate a member to fill a post.
B.
Shall meet as needed to prepare a slate of prospective officers for
election which will be presented at the February meeting. Nominations for any office may also be
presented from the floor. After requests
for additional nominations for any office, nominations shall be closed for that
office.
C.
Shall contact the nominated member to determine if the member is willing
to fill the position for the term. If
the member is willing to run for the office, the nominating committee will
place his/her name on the slate of prospective officer. In the event that the nominating committee
identifies more than one candidate for an office, all names for that office
will be printed on the slate of prospective officers.
D.
Shall be responsible for preparing and publishing a slate of candidates
to all members at the February meeting to be voted on at the March general
membership meeting. This slate will be
published on the S.W.S.N.A. website if available, no later than two weeks prior
to the March meeting.
E.
Shall prepare the ballot, tally all votes, and present the results of
the election following the voting at March meeting.
Any S.W.S.N.A. member may volunteer
to fill a position or may nominate another member for a position. All nominated candidates shall meet the
requirements of having attended at least four (4) meeting in the preceding
twelve (12) months. The nominating
committee will contact the nominated member to determine if the member is
willing to fill the position.
Resignation from Office:
In event of a Board members resignation from
office, a special election to fill the vacancy shall be held at the next
general membership meeting in which the resignation is accepted and a temporary
member fills the vacant seat until the term has been completed. Then an
election will be held to fill the position for the 2 year term.
ARTICLE
VI
MEETINGS:
1.
Shall be held on the third Tuesday of
each month with the exception of December due to holiday.
2.
Meetings will be held at the West
Michigan United Methodist Church at 1802 W. Michigan Ave. or noted elsewhere.
ARTICLE
VII
EXECUTIVE BOARD:
A.
There shall be an Executive Board
Committee consisting of a President, Vice President, Recording Secretary,
Treasurer and Event Coordinator.
B.
It shall be the duty of each
Executive Board Member to attend all meeting of the Executive Board if
possible.
C.
The vacancy of any office of the
Executive Board shall be filled by a simple majority vote of eligible member in
attendance at the next general membership meeting, to fill the remaining term.
D.
The President has the power to spend up
to fifty ($50.00) dollars for organizational purposes without the consent of
regular membership. All other
disbursement shall be submitted to the general membership at the next general
membership meeting for approval.
E.
The Executive Board shall meet monthly
as decided at the January Executive Board meeting, or at the request of the
President, or upon the request of any two (2) Executive Board Committee
members.
ARTICLE VIII
REGULATION AND PROCEDURES:
1.
Any project using the name, signage
or materials or anything resembling it of S.W.S.N.A. must have prior approval
of the Executive Board using it will result in loss of membership.
2.
Political candidates may be
introduced at the meeting and the membership be informed that the candidates
will be available for question after the meeting. Speeches by the candidates will not be
allowed.
3.
All volunteers serve at the direction and
discretion of the Executive Board of the S.W.S.N.A. The board reserves the right to discontinue
the services of any volunteer whose attitude or behavior does not serve the
best interest of S.W.S.N.A.
4.
S.W.S.N.A. reserves the right to
discontinue the membership of any person or group using foul or offensive
language or disruptive behavior during the meetings.
5.
No firearms to be carried by any
member will be allowed at S.W.S.N.A. general membership meeting.
6.
Any member in violation of the
regulation and procedures is subject to immediate removal from S.W.S.N.A.
ARTICLE IX
RATIFICATION AND AMENDMENTS:
1.
These by-laws shall be reviewed
periodically and may be altered, amended, or changed by vote of sixty (60)
percent of the members at a scheduled general membership meeting. Proposed alterations, amendments, or changes
will be available on the S.W.S.N.A. website if available for membership review
prior to the meeting that the alterations, amendments, or changes are voted
upon.
2.
These by-laws were agreed by
S.W.S.N.A. members with reference info from Roberts Rules guideline. (February 21, 2012)